Insights and Ideas | an XACT Blog

How to successfully end a customer service conversation

Written by XACT on . Posted in . Leave a Comment

Customer Experience Concept, Happy Woman Show Excellent Rating wKnowing how to start a conversation and answer questions is just part of the customer service experience. You also need to learn how to successfully end the conversation.

As you know, the goal for every conversation with a customer is for it to end with them satisfied. You want them to feel heard and to be content with the final outcome. You want them to continue to be loyal to you. That means every part of the conversation needs to be handled correctly.

During the conversation, you’ll want to listen intently and determine what is needed and what you’re able to offer. But, before you end the call, you need to make sure that your customer’s needs are met.

That means you can’t rush off the chat or call. Instead, you need to be patient. Take time to ask if the customer’s needs have been met. Ask if they’re satisfied with the outcome. Find out if there is more that you can do for them. Let them know that you appreciate them reaching out. Make sure they know they can reach out anytime if they need further assistance. Doing these things can help you meet the customer’s expectations and it shows that you genuinely care about their wants and needs.

The benefits to ending a customer call well are that you increase the likelihood that your customer leaves satisfied and that they’ll do business with you again. It also motivates them to reach out to you again if there are further problems, instead of them taking their complaints to the internet or avoiding your business altogether. They’ll leave the conversation knowing your company wants to hear from them if they’re dissatisfied. That increases the likelihood they’ll provide good reviews for your business online and even tell their loved ones about their excellent customer service experience.

One last thing to consider is adding a survey to the end of each conversation. After you finish assisting a client, mention that there will be a survey at the end of the call or chat. Invite them to take the survey so you can glean some helpful feedback. That allows you to keep an eye on how well your customer service is assisting every person who reaches out.

Each customer outreach needs to be handled carefully and strategically. Make sure there are enough skilled agents available to meet their demands. If you need help with your customer service solutions, please let us know.